Contracting with DEA
Steps for ordering from DEA are outlined below. You may also review
GSA's Federal Supply Service Website at www.fss.gsa.gov,
which includes a section on ordering information.
Steps:
- Develop a statement of work for one or more of the services provided
by DEA under this contract. The statement should include, at a minimum,
the work to be performed, the location of the work, the period of
performance, a schedule of deliverables, applicable standards, and
any special requirements needed to complete the work (such as security
clearances, travel, special knowledge, specific equipment, models
to be used for analysis, etc.).
- Develop a government cost estimate.
- Review available information from at least three contractors as allowed
by Federal Acquisition Regulations (FAR 8.404), including price lists
and qualifications information. This information is available through
the GSA Advantage! online shopping service (www.gsaadvantage.gov).
This review may be sufficient to meet the competition requirements
for acquiring services (check with your local contracting staff).
If further competition is desired, the scope can be forwarded to other
consultants as described in step 4.
- Issue a request for cost quote to at least three of the consulting
firms holding GSA Environmental Services contracts with the proper
qualifications (a list of these firms can be reviewed at www.fss.gsa.gov).
This request should include the proposed scope (statement) of work,
evaluation criteria, and an indication of whether you are seeking
a firm-fixed price or labor hour level-of-effort cost quote for the
services.
- Determine which contractor represents the best value. According to
FAR, cost is to be considered, but you may also consider other relevant
factors, such as special qualifications and past performance. Document
your rationale for identifying the best value.
- Provide to your contracting office the material developed in the previous
steps.
- Request final cost from "best value" firm. Your contracting
office can then request the best value firm to submit a final firm-fixed
price or labor hour level-of-effort cost quote for the requested services.
- Issue a task order. Following a negotiation of cost and services,
if necessary, the contracting office can issue a task order directly
with the contractor.